Stephan Kaleske. SAP®. Query Reporting—Practical Guide. Bonn Boston . Comparing Analysis Tools: SAP Query and SAP. NetWeaver BW. In Chapter 3, “Creating Basic Reports with the SAP Query Tool,” you learned how to Although it is recommended that you create SAP query reports live in your. Innovatives Reporting mit SAP SEM BCS Network Query Language (NQL) · Read more · Testautomation mit SAP®: SAP Software erfolgreich einführen.
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From the basic principles of query reporting to query administration, this is both a PDF (14 MB), EPUB (40 MB), and MOBI file (65 MB) for download, DRM-free. of technical skill level, to create custom reports by using the SAP Query tool. Although it is recommended that you create SAP query reports live in your. Unlike table browser (SE16), reports from SAP Query can be saved. running SAP Query (if not known, refer to the list of tables PDF within the.
Even after just a short time, you can create your own queries or ana- lyze existing analyses. EE The time needed to create reports is comparably low because reports can be created from a single source business knowledge can be applied directly.
EE Individual information can be queried promptly, and the data already stored in the database is available immediately in real time. In trans- actions, you can use a drilldown to navigate directly to the display screen or change screen for data. Query reporting tools enable SAP users to analyze specific master data objects and process information without the need for a lengthy train- ing phase.
You decide which fields you want to output in a list, which selection crite- ria you will provide, or how you want the data to be formatted. If you want to query extensive datasets at a highly aggregated level, it is more productive to use SAP NetWeaver BW because of its runtime.
For finan- cial analyses, you can use Report Painter to create aggregated analyses. For example, a top hierarchy node is displayed in Cost Center Accounting.
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This hierarchy node is then gradually expanded in 34 www. If variances arise, the values are initially called for each account and then for each line item. This means that the report user initially obtains the data information at a highly sum- marized level and can display this data in greater detail, if necessary. In the system, you can maintain hierarchies for many objects.
In Financial Accounting FI , in particular, a good hierarchy structure summarization of characteristics can cover many reporting requirements. Depending on the purpose of the report, the information criteria characteristics e. For example, an enterprise summarizes its cost center information in accordance with its responsibilities on one hand and in accordance with functional viewpoints on the other.
Different time-based groupings are also required. For the current fiscal year, actual values must be queried in accordance with the first grouping while, for the subsequent year, planned values must be queried in accordance with the second grouping.
To fulfill your analysis requirements, the SAP software enables you to Master data group master data objects at multiple levels and in accordance with dif- hierarchies ferent criteria. In the SAP system, a hierarchy also technically known as a set is used to group master data.
Querying hierarchy In the context of queries, you can also query the information in master nodes in the query data hierarchies. For example, when analyzing work centers, you can dis- play the assigned cost center.
In the query, you can then determine the associated cost center node on the basis of the cost center. You can query a summarization level in SAP Query.
How-to-Create-SAP-Query.pdf - Using Infoset Query SAP Query...
If you want to display the infor- mation characteristics at multiple levels, Report Painter and Drilldown Reporting report tools will usually accomplish this goal for you. Because Report Painter is usually used in real life, we will not discuss Report Writer. Report Writer — considered by most users to be too tech- nical — can be regarded as a precursor to Report Painter.
Almost all of the Report Writer functions have been incorporated into Report Painter. Because there are still some minor functional differences between the two tools, and some of the Report Writer reports delivered by SAP still exist, both tools continue to coexist in the system.
Reporting tables The most important related database tables are grouped together to form reporting tables. Reporting tables are predefined and comprise a certain number of characteristics and key figures. The relationships between the database tables, the reporting tables, and the characteristics and key figures are shown in Figure 1. You can structure the contents of the reporting tables in libraries. A library represents a selection of characteristics and key figures associated with a particular reporting table.
Therefore, please check whether the report- ing tables delivered by SAP contain the analysis characteristics and key figures you require. Report Painter is particularly suitable for the following areas: The fol- lowing two examples demonstrate the advantages associated with using Report Painter in this context. Example 1: Figure 1. The Controlling report controlling report analyzes account groups in individual rows. In a mas- ter data hierarchy, individual accounts are grouped together.
Planned, actual, and variance costs are displayed in the columns. In addition, key figures are calculated in the lower section of the report.
As in Excel, spe- cific column and row positions are used as a basis. In real life, Report Painter Example 2: You now obtain a report generator as an Excel dis- play.
By double-clicking the rows and columns, you can use the contents you require. The two axes are displayed in the original report display accordingly. The Report Painter interface is comparable with an Excel spreadsheet.
Characteristics Consequently, planned or actual values for each period or fiscal year and key figures are usually displayed in the columns. In the rows, the data is displayed in accordance with an expandable summarization group e. If you now want to analyze other char- www. Distinguishing The Drilldown Reporting tool affords you the flexibility to change the between Report characteristics in the report display.
This tool has many interactive func- Painter and Drill- tions, which we will describe in the next section. The Drilldown Reporting function is used in FI, in particular. Key You can use the Drilldown Reporting tool to create key figure reports, figure reports in particular.
An example of a key figure report is shown in Figure 1. As in Excel, a field can Reporting report represent row 3, column 4, for example.
The most important part of a Drilldown Reporting report is the creation of the report form. You can also use Report Painter technology to create the form. You therefore require very little additional knowledge to create your own Drilldown Reporting report.
SAP delivers numerous reports in the standard system. For each applica- Drilldown tion area, there is one central transaction with which you can execute Reporting reports in the Drilldown Reporting reports: Frequently, it is useful to use an existing report as a template for a new report.
Four sample reports for dis- playing the cash flow are available, for example. One advantage of the Drilldown Reporting tool is the flexible selection of analysis characteris- tics. Open customer items were analyzed in Figure 1.
Here, you will see the four areas of the Drilldown Reporting tool: In our example, open items were selected for Austria. In the lower-left screen area 2 , you can define predefined key figures. The selected data is also displayed in the breakdown 3.
In our example, Breakdown you see when the open items for Austria fall due. You could now use drag and drop to further analyze these values e. Area 4 is a graphical representation of the data that you have Graphic selected. These tools are also considerably faster than using SAP Query or standard SAP transactions for a summarized display of single records, especially when you want to display cumulated data and use multilevel hierarchies.
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In the next section, we will intro- duce you to a selection of these reports. In the standard system, there are many good predefined analyses that provide the information you require.
This section shows how you can find standard analyses in the system. Before you create a new report, you should check whether the report you need already exists in the standard system. The most important reports for real-life scenarios are also listed.
Area menus are menu trees that are predefined by SAP and contain the most impor- tant transactions for certain areas of application. There are approximately 1, area menus. You can call the area menus by entering a transaction code in the command field.
You either search through all 1, area menus approximately , or you use the explanatory text to restrict the number of menus. By entering an asterisk before the two zeros, you get all area menus that end with MN or The actual transactions are listed on the left-hand side of the result. Sales area menu If you now enter Transaction VA00 in the command field, a menu branch Transaction VA00 containing the relevant transactions from the Sales area is displayed.
You can enter any term here.
How to Create a SAP Query - SQ01-SQ02-SQ03
You now have an accurate overview of the menu item that contains the transactions for analyzing quotations see Figure 1. However, because menu branches are dis- played when you search the SAP menu, we generally recommend that you search the SAP menu directly. In the standard SAP menu, select the following component menu branch, for example: After you have expanded the Quo- tations menu item, you find six transactions for analyzing quotations see Figure 1.
Information Systems In addition to the reports available under Information Systems, SAP has created additional transactions that are not yet available in the standard menu.
We will introduce you to these transactions in the next section. However, existing transactions have not been changed.
Save the entry by selecting the Save button from the toolbar. Now that you have created a user group, your next step is to create an InfoSet. You can create InfoSets using a variety of sources. The most common is table join.
After entering a name and selecting the appropriate database table, select the green check mark to continue. You can insert more tables for the join. The next step is to assign fields to the Field groups shown on the top-right of your screen within your InfoSet.
These field groups appear in your query tools while reporting. Only the fields that you include in your field groups are available for field selection in your query-reporting tools that use this InfoSet as its data source. Place your cursor on the first field group, MARA. You are going to select fields from the left side of the screen from the MARA table and add them to the General Material Data field group. Place your cursor on a field on the left side of the screen, and right-click the option to Add Field to Field Group.
Now that you have added a series of fields to your field groups, select the Save button from the toolbar.
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Next, you need to generate the InfoSet by selecting the Generate button the red beach ball from the application toolbar. The last step before you begin creating reports is to assign the InfoSet to your Query Group.
Creating an SAP query is a relatively elementary task. To begin creating your first SAP query, follow these steps: 1. You are now presented with the Create Query Title Format screen, which enables you to save the basic formatting specifications for your query, including the name title and any notes you want to store for the query.
The only required field is the title. After entering a title, select the Save button on the toolbar. To navigate to the next screen in the SAP query-creation process, select the next screen white navigational arrow button from the application toolbar. You can use these navigational arrows to navigate between the different screens of the SAP Query. A screen will appear listing all the field groups available within your InfoSet in this example, you can see General Material Data, and Sales Order Stock.
Place a check mark next to all field groups that you want to include fields from in your report. Select the next screen white navigational arrow button from the application toolbar. A Select Field screen will appear giving you a list of all the available fields within the Field Groups you selected. Place a check mark next to all fields that you want to include in your report. You can use the Page Up and Page Down arrows to navigate between all the fields.
Select the next screen white navigational arrow button from the application toolbar to continue.And don't forget the bonus content: immediately usable queries available for download. He needs not only technical expertise but also business knowledge, in particular. You now have an accurate overview of the menu item that contains the transactions for analyzing quotations see Figure 1. General ledger, special ledger EE CO: For example, an enterprise summarizes its cost center information in accordance with its responsibilities on one hand and in accordance with functional viewpoints on the other.
Related Interests. The right part shows the query component when you double-click the field name or table names on a proper box.